The protection of the privacy of an individual is a fundamental right. In order to be able to provide you, our customer, with our services and products, it is necessary that we have some personal data. VAB aims to process personal data in a legal, fair and transparent manner. This privacy statement is intended to give you an understanding of the manner in which VAB processes personal data.
Personal data is any form of information about an identified or identifiable natural person. Examples of personal data are the name of a person, a photo, a video recording, a telephone number, a code, a password, a bank account number, the report of a conversation, a link with a company or other persons, an e-mail address, an audio recording, a chat conversation, social media messages, written correspondence, Internet-related browsing information, etc. This data is collected in several ways:
The collected data can be combined.
By processing, VAB means the collection, recording, organisation, storage, updating, alteration, retrieval, consultation, use, distribution, provision, compilation, combination, archiving, deletion and destruction of personal data. VAB only processes personal data on the basis of:
VAB may decide to process data in-house, or to entirely or partially delegate the processing to an external organisation. In this case, personal data will be forwarded to these third parties for processing under the responsibility of VAB. The transfer only takes place for the same processing purposes as those used by VAB itself. VAB ensures that these parties manage and process the data in a confidential and secure manner, in the same way as VAB. VAB enforces this contractually, monitors it, and is entitled to audit these parties or have them audited.
VAB processes personal data for specific purposes. VAB only processes the data that is required to achieve these processing purposes. VAB will not process any data that does not contribute to a previously defined purpose. The only exceptions to this are legal obligations. The processing purposes are documented in the ‘VAB - Register of processing activities’. This register documents the processing activities that take place under the responsibility of VAB:
This register is always available to the supervisory data protection authority.
A data receiver is a third party to which VAB supplies data without delegating any further processing. Third parties are natural or legal persons, government bodies, services or other bodies that are not involved in the processing of the data in question. VAB does not sell or pass personal data on to third parties, unless the person in question gives permission for this. VAB only transmits personal data without permission of the data subject where VAB is required to do so by law. Any transmission of personal data is documented in the ‘VAB - Register of processing activities’.
VAB retains personal data no longer than is strictly necessary for the achievement of the purpose. Some data must be retained for a period imposed by law (e.g. accounting documents). The retention periods are documented in the ‘VAB - Register of processing activities’.
By law, every person whose data is processed by VAB (i.e., the data subject or data subject) has several rights:
These rights can be exercised in 2 ways:
In order to exercise one or more rights, either in writing or via e-mail, and to prevent any unauthorised disclosure of personal data, the requester must provide proof of identity, such as, preferably, the front of the identity card. VAB will respond to the request within a period of up to 7 days following receipt of the written request or e-mail. The regulations for the protection of privacy can be found in the General Data Protection Regulation. This legislation defines the obligations of VAB with regard to the processing of personal data. More information about these regulations can be obtained from the website of the Commission for the Protection of Privacy: www.privacycommission.be. Customers who are unhappy because VAB does not meet their privacy expectations always have the right to file a complaint with the data protection authority through an e-mail to email@example.com.
VAB sometimes makes reference to third parties (websites, social media, event organisers, etc.) whose terms and conditions do not fall within the scope of this privacy statement. In these cases, the customer should personally take the initiative to request information from these third parties about their policy regarding the protection of personal data.
As cookies contain personal data, you can also exercise the rights that apply under the privacy legislation. You will find information on this in the 'Exercising your rights’ section.
VAB uses four types of cookies for both functional and analytical purposes:
Necessary cookies provide basic functions, such as navigation between pages, access to secured parts of the website(s), saving forms, and verifying that the user is a person and not a computer. The website cannot be used without these cookies. You therefore cannot refuse them.
These cookies determine how the website(s) is/are displayed and how it works for you by remembering, for example, your registration data, your personal preferences, your subscription to the newsletter, or your participation in a survey. In this way, you don’t have to make the same choices every time you visit the website. They also allow you to watch or operate external videos in an iframe. These cookies are activated the moment you use these functionalities or explicitly request a particular service. You therefore cannot refuse them.
Analytical cookies collect general information about how visitors use the website or online service, such as the number of unique visitors, and which pages are visited the most. These cookies help us to map out and improve the use of the website. We use Google Analytics for this on our website. We make your data as unrecognisable as possible, and do not share your data with Google.
Advertising cookies track your surfing behaviour between different websites in order to compile a user profile and to show you targeted advertising in line with your interests. Social media cookies and cookies from other media companies are used to enable the integration of our website or online service with social network sites, such as Facebook or Twitter, or media companies, such as YouTube or Twitter. These social network sites use your data to send you personalised advertising. If you refuse these cookies, you will see less personalised content.
Do you have any questions, comments or complaints? Please let us know. You can do this by sending an e-mail to firstname.lastname@example.org. Our Data Protection Officer (DPO) can also be reached via this e-mail.
As cookies contain personal data, you can also exercise the rights that apply under the privacy legislation in this context. You have the right to information and access, the right to rectification, the right to object, the right to be forgotten and the right to submit a complaint. You can exercise these rights by sending an e-mail to email@example.com.
You will find more information about the processing of your personal data and about exercising these rights in our Privacy Statement.
A number of cookies are necessary to allow the website to work, or to be able to provide an online service. These cookies cannot be refused. We will ask for your permission for all other cookies, because these are not strictly necessary and can identify you as a person. You can give, modify or withdraw your permission for the installation of these cookies at any time via the cookie settings. You can use your web browser settings to determine how your web browser handles cookies. You can also always delete already installed cookies from your computer or mobile device. To do this, please consult the help function of your web browser, or one of the following web pages: